ACM Meeting Agenda for Wednesday, October 19th, 2011 at 1:00PM in EN2-103

2011-2012 Admininistrative Cabinet
President

Nathan Pickrell

chair@csulb.acm.org

Vice-President

Frank Lima

vicechair@csulb.acm.org

Treasurer

Andrew Meredith

treasurer@csulb.acm.org

Secretary

Joshua Liong

secretary@csulb.acm.org

Appointed Positions
Faculty Advisor
Frank Murgolo

AESB Representative

David Nuon

aesbrep@csulb.acm.org

Contact Liaison

David Barahona

liaison@csulb.acm.org

Event Coordinator

Derrik Bulmer

events@csulb.acm.org

Publicity & Recruitment Chair

Salvador Llamas

publicity@csulb.acm.org

Market Manager

vendor@csulb.acm.org

James Coolidge

Membership Chair

Donald Herman

membership@csulb.acm.org

Co-Webmasters

Christian Escobar

Lynn Cherngchaosil

webmaster@csulb.acm.org

Office Technician

Alex Chavez

tech@csulb.acm.org

Open Positions

Alumni Advisor

Fundraising Chair

fundraising@csulb.acm.org

Historian

historian@csulb.acm.org

Librarian

librarian@csulb.acm.org

ACM Meeting Minutes for Wednesday, October 19th, 2011 at 1:10 PM in EN2-103

CALL TO ORDER
1. Roll Call
  1. Administrative Cabinet
  2. Appointed Positions
  3. Project Managers (some not listed to avoid double counting officers/managers)
2. Approval of Agenda - [Sal/Ariana] - [PASSED]
  1. Sal: Pass
  2. Ariana: Pass
3. Approval of the Minutes - [Derrik/James] - [PASSED]
  1. Derrik: Passed
  2. James: Passed
ANNOUNCEMENTS
1. Guest Introductions: None
2. ACM-W "Fun"-raiser at Ruby's Diner - Tomorrow, October 20th, 2011 from 4:00 PM - 9:00 PM.
  1. Ariana: It's down near second street and PCH. You just need to have the ACM Flyer...at the ACM office.
    1. Sal: At the door I made a pocket...it's there.
  2. Ariana: Turn in the flyer...and we get 20% back. Go eat and get us money
  3. Sal: Carpool: 6:15PM from ACM Office.
3. IBM Mainframe Competition.
  1. Nate: Still looking for people
  2. Sal: Need me to publicize that?
    1. Nate: Probably later
      2. Karan : Will you help them out?
        
        Nate: They're pretty foreign to me too on the proramming side...I'm just support but I can get access [to machines] and we can try to ...get a feel for it.
BUSINESS:
1. Officer Reports:
  1. Faculty Advisor: Not Present
  2. President:
    1. Nate: Number one... Matt Cabrera and I are going back and forth on personal data in Orgsync. [We'll be having a meeting].
      1. Sal: Our [contact] numbers are [already] on the ORC.
        
        Nate: No problem...but the [information is being put up] on an insecure website.
  3. Vice:
    1. Nate: [Frank is working on Beachcon]
  4. Treasurer:
    1. Andrew: I'm trying to figure out how much we spent.
    2. Sal: is it less than $100?
      1. Andrew: It's less than $200.
        
        Sal: We'll need to get that approved.
    3. Andrew: Presenting Grant on Tuesday at 8:30. If that's approved then it will go to the Senate meeting a week later...to be reimbursed two weeks after.
  5. Secretary:
  6. AESB Representative:
    1. David Nuon: E-Week is [uncertain].
    2. Derrik: Please send me all things pertaining to AESB.
      1. Sal: We should just submit our event charter...at AESB.org at the front page! Maybe I'll put it in bright red
        
        Nate: DO IT!
        
        Sal: It's a [slimmed down version of the] event charter.
        
        Sal: it is submitted as a proposal so it's not guaranteed but AESB wants to get it all in one stack [for consideratoin].
  7. Contact Liaison: Not Present
  8. Event Coordinator:
    1. Derrik: So I did get my email working. That's good.
    2. Derrik: I hope to have a preliminary game today...
      1. Sal: That's too short of a notice. I would recommend getting a committee meeting to resolve all the details. When do you want to have your committe meeting?
        
        Derrik: I don't have a committee
        
        Sal: We'll set up a time. Next week, we have Sorin so ...we can tell everyone "Hey, we'll be hosting a game tournament. We're having a meeting next Wednesday." So think of a time.
        
        Derrik: So I will wait until the Sorin Meeting. So just kidding!
    3. Derrik: Halloween Night...I don't think I can attend it. I can attend until like 7 or 8 o'clock. Email me for ideas/games. It may be an "Amnesia" game night.
      1. Karan: Do we play that game in the graveyard?
        
        David: No. That's horrible.
  9. Publicity & Recruitment Chair:
    1. Sal: Snack flyer!
    2. Sal: Made a Women in Computing flyer and in the front door there's a pocket for the flyer to the event. Even it the office isn't open you can get it.
    3. Sal: I'm working with Donald to promote his [ImagineCup Project].
    4. Sal: There are regulations with flyers. Please go thru me [Sal] first [before putting up flyers].
    5. Sal: I need scissors and permanent marker.
  10. Market Manager:
    1. James: Preliminary Research with the EAT club. Popular Items:
      1. Arizona Green Tea - Very good
      2. CapriSun - Did not sell due to lack of pricing.
    2. James: I notice that..the liquids...I was wondering what items to stock in the refridgerator.
      1. Ariana: I wouldn't really drink it but people have been asking Red Bull
      2. Leo: I like coffee!
        
        Nate: I would like to be able to sell that but it would be complicated to do...
        
        Sal: We can sell the cups!
    3. James: Ideas to stock
      1. Arizona Green Tea
        
        Andrew: We have to vote for that...
      2. Slim Jims Beef Jerky
      3. Boston Baked Beans? Yeah? Maybe?
        
        Ariana: Are they Toffee coated?
        
        James: Yeah. They sell quickly
      4. Pixie Sticks. Not the tiny chump ones but the long ones. It can probably get you thru a week if your diabetic.
      5. [Movement] - [Sal/Joshua] Authroize James to stock Arizona Green Tea, Slim Jims Beef Jerky, Boston Baked Beans and Pixie Sticks and everything currently in the room - [PASSED]
        
        Sal: Just sell these things and give them a try.
        
        Joshua: I look forward to trying new stuff!
      6. [Movement] - [James/David Nuon] Reimburse James $89.97 - [PASSED]
        
        James: I currently owe EAT $89.97
        
        David: Yes
  11. Membership Chair:
    1. Donald: I want to request the members be added to the Boeing and Programming Team. There's a lot more in the project than is actually listed. They are active members. That's all I have to report.
    2. Sal: Donald; do you have an Alumni list that you're setting up?
      1. Donald: I'll do that when I have time.
  12. Webmaster:
    1. Nate: I would like to appoint Christian Escobar as Co-Webmaster. [Andrew/Ariana] - [PASSED]
      1. Sal: Lynn is way way way way too busy
      2. Andrew: Pass
      3. Ariana: Will you be able to make all the meetings?
        
        Christian: Yes
        
        Andrew: You're important Ariana. *thumbs up
        
        Sal: Will you be available?
        
        Christian: Yes
        
        Sal: We can talk about [your responsibilities]
  13. Office Technician: Not Present
  14. Open Positions:
    1. Fundraising Chair
    2. Historian
    3. Librarian
2. Project/Committee Reports:
  1. Augmented Ebay Project Charter (Draft):
    1. Karan: We got [size issues] fixed. We modified the prevoius image and video URL injection to be more scalable so that we can resize it.
      1. Nate: Repository worked?
        
        Karan: Yes. Thanks to Nate we can coordinate the project!
        
        Nate: you committed the entire project?
        
        Karan: Just [one file].
    2. Karan: Do we make duplicate copies?
      1. Nate: Yes. You use SVN to go back to a previous build of your [duplicate master copy]. Make sure your development build is separate from the website...and you push it when you're ready.
  2. Boeing Project:
    1. Andrew: Updating the project charter now. I am going back to Boeing next Friday for full time work.
    2. Nate: Does anyone in the Boeing project want access to the repository
      1. Andrew: No...
  3. Chess Engine Project (Draft):
    1. Jonathan Stoner: What changes do I need to make it from a draft to a full project?
      1. Sal: Propose them...
    2. Stoner: I made some revisions to the charter...
      1. Nate: Do you want a repository
        
        Stoner: Not right now.
  4. Modder's Workshop:
    1. Derrik: We had our fourth successful meeting. EAT Member [gave us a projector] and there are no classes scheduled in the room next door.
    2. Ariana: Do you reserve [rooms] through...
      1. Derrik: Karol.
        
        Nate: You have the right to go to Dr. James and complain [about faculty stealing the rooms]. Faculty should reschedule these meetings.
    3. Derrik: May be rescheduling [the workshop meetings].
  5. Reticon Entertainment System:
    1. Nate: It's about ...15" dell monitor. I'm not sure if you can play multiplayer but it won't take up that much room.
      1. Derrik: What happened to the old one?
        
        Nate: There was no old one. There was no big one. :D
  6. Programming Team:
    1. Ariana: Programming team is moving along doing problem sets. It's cool.
      1. Andrew: Basically, what's going ot happen is that Steve will pay for the teams and then he gets reimbursed. Or someone else can pay for it all up front. We will have the money in five weeks.
        
        Ariana: Steve can do it.
  7. Socie-D:
    1. Ben Chang: Umm. Everything's going well.
      1. Nate: Did the server work?
        
        Ben: We're going to try it today.
        
        Nate: We need to know if something's wrong. I haven't been getting any feedback so I'm going to assume it's working.
  8. Women in Computing Startup:
    1. Ariana: I was surprised to see we had a full (classroom). We have a ton of pictures and video. I will be uploading them soon to the Facebook page and the video is to Frank to the Youtube Page.
    2. Women at the Beach Day is tomorrow. Workshop is flowing pretty well...with good feedback. To Sal, after the tables are set up will we have [more] tables?
  9. Links For Good:
    1. Ariana: I officially bought the domain name linksforgood.org
    2. Movement - [Ariana/James] - Reimburse $7.17 - [PASSED]
      1. Ariana: pass
      2. James: Pass
      3. Sal: Is it property of ACM?
        
        Ariana: Isn't is always property of ACM since it's an ACM project?
        
        Sal: Please let the minutes show...
      4. Nate: Is it using MySQL?
        
        Ariana: Yes
3. Event/Fundraising Reports: None
4. Old Business
  1. CoE Design Collaboration:
    1. Sal: I talked with Amber. She's in the design department...and I met with her yesterday morning. She's going to help design the banner for ACM-W. I told her that she can do it for much less than $100 which was our original price.
5. New Business -
  1. SVN Demonstration with President Nathan Pickrell
    1. Nate: I don't have time to do it today so I will do it as a presentation. Any thoughts?
      1. Andrew: There should be [a system] for project managers to [help themselves to] the repository.
        
        Nate: I don't mind [setting these up].
      1. Sal: We should do a video presentation. Are you [comfortable]?
        
        Nate: I would prefer a screen capture with mic.
ADJOURNMENT [1:53 PM]
1. Closing Comments
  1. Andrew: Lets end this meeting.
2. Next meeting w/ Dr. Sorin! October 26th, 2011 @ 1:00 PM in EN2-103.

2011-2012 Admininistrative Cabinet President